Privacy Policy

1. Introduction

RailShield Ltd is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you:

• Visit our website

• Submit a registration or enquiry form

• Apply as a worker

• Enquire about training or sponsorship

• Contact us directly

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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2. What Information We Collect

Depending on your interaction with us, we may collect:

Personal Identification Information

• Full name

• Phone number

• Email address

• Postcode/location

Employment & Registration Information

• Sentinel number (where applicable)

• Competencies (e.g., PTS, Lookout, COSS)

• Sponsorship status

• Availability (nights/weekends)

• Right to work confirmation

Training & New Entrant Information

• Start timeline

• Funding preferences

• Eligibility responses

Technical Data (Website Use)

• IP address

• Browser type

• Device type

• Pages visited

We do not intentionally collect data from individuals under 18.

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3. How We Use Your Information

We use your personal data to:

• Process worker applications and registrations

• Respond to enquiries

• Assess eligibility for training or sponsorship

• Communicate about job opportunities

• Manage sponsorship or onboarding processes

• Maintain compliance with rail industry requirements

• Improve our website and services

We will not sell your personal data to third parties.

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4. Legal Basis for Processing

We process your data under one or more of the following lawful bases:

• Consent – when you submit forms or opt in to communication

• Legitimate Interest – recruitment and workforce management

• Contractual Necessity – where onboarding or sponsorship applies

• Legal Obligation – compliance with rail industry standards

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